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5th Compliance Workshop
London, Thursday 11th December 2025
The Compliance Workshop concept?
This informal gathering of industry colleagues dives into the evolving detail behind the code and its application to meetings and events. Speakers, moderators and panellists work with attendees to understand how the code is changing and how meetings and events are adapting to this reality, applying the data to the pre, peri and post operational delivery of any healthcare meeting. This workshop is all about the devil in the detail that is not generally available at any other meeting focused on the healthcare sector.
This workshop is supported by the team at Convene
Objective:
Foster peer-to-peer problem-solving, networking, and the sharing of efficiency solutions with the wider meetings and events community. Focus for this workshop is the development of a meeting compliance checklist, that can be shared publicly, improving the correct application of industry codes of practice and company policies to meetings in the sector.
Participants:
This workshop’s content is intended for meeting professionals and organisations involved in planning healthcare sector meetings, subject to codes of practice. Corporate organisations, agencies, DMC’s, venues, destinations, operational teams implementing compliance into operational processes, corporate meeting professionals, medical society meeting professionals, professional conference organisers, medical communications professionals with an interest in meeting planning.
Location:
venues County Hall is located on London’s Southbank overlooking the River Thames and offers 30 multi-use meeting rooms across 68,000 square-feet and two floors. Able to accommodate up to 400 guests, it is ideal for investor conferences, roadshows, stakeholder events, government summits, and team-building events.
Located in historic County Hall, the building has been expertly restored, keeping many of the original features while incorporating high-quality design elements for maximum comfort and productivity. The venue boasts breathtaking views of The Houses of Parliament, Big Ben, and the London Eye; offers exclusive use opportunities; and provides select branding and signage opportunities, in-house communal catering-of-the-day as well as private dining options, in-room plug-and-play technology, and shared hospitality resources.
County Hall, Belvedere Rd, London SE1 7PB. Nearest tube station – Waterloo Station: Use the Bakerloo, Jubilee, Northern, or Waterloo & City Line. Exit via the Southbank exit and walk towards the London Eye. Westminster Station: Use the Circle & District or Jubilee Line. Exit via exits 1 & 2 and walk across Westminster Bridge towards County Hall.
By Bus – The area is served by several bus routes, including the RV1, 12, 53, 76, 77, 148, 159, 211, 453, and 507.
Healthcare-Venues.com information page Hotel Website
Draft Agenda
Rethinking Compliance in Healthcare Meetings
One workshop. Many perspectives. A shared goal.
Join peers from across the healthcare meetings sector for a focused, forward-looking session exploring how meeting compliance can be smarter, more aligned to each stakeholder’s needs, and effectively implemented.
🕘 10:00 – Welcome & Introduction
Topic: Setting the tone for a collaborative and practical day.
We’ll introduce the workshop objectives, outline the flow of the day, and highlight the shared challenges and opportunities in healthcare meeting compliance.
Outcomes:
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- Clear understanding of the day’s structure and goals
- Context for how each session connects to real-world challenges
- A shared baseline for open and constructive discussion
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📚 10:15 – Understanding Competency in Compliance
Topic: What separates compliance “cavemen” from compliance experts?
We’ll explore baseline competencies, critical thinking skills, and core behaviours that underpin confident and consistent compliance decision-making.
Outcomes:
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- Identify the essential skills and knowledge areas for compliance mastery
- Recognise common gaps that lead to risk
- Benchmark your own (and your team’s) current competency levels
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🌍 11:00 – Global Compliance Update & Participant Priorities
Topic: Aligning global changes with your real-world challenges.
A concise overview of key regulatory shifts and emerging market trends, followed by a review of participant-submitted priorities from pre-workshop feedback.
Outcomes:
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- Awareness of current and upcoming global compliance changes
- Peer-to-peer insight into common and unique challenges
- A prioritised focus list for deeper discussion during the day
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🥗 12:00 – Networking Lunch
Informal opportunity to connect with peers, share perspectives, and continue the morning’s conversations.
🤖 13:00 – Understanding Compliance AI Through the Lens of Code Advisor
Topic: Where is AI today in terms of its technological capability and its ability to support compliance for meetings and events?
Using Code Advisor AI as a working example, this session will explore the current strengths, limitations, and opportunities of AI in the compliance space. We’ll compare insights from the 2024 Compliance Workshop review with today’s capabilities, examining what has changed in AI technology over the past 12 months and what that means for practical application in real-world meeting planning.
Outcomes:
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- Understand the broader state of AI for compliance through a concrete, real-world example
- Identify where AI can meaningfully enable compliance understanding and support consistent application
- Recognise the limits of current AI tools and the role of human oversight in code-aligned meeting delivery
- Explore future directions for AI-enabled compliance solutions
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🧩 13:30 – Compliance Case Studies & Challenges
Topic: Tackling complex, realistic scenarios in small groups.
Working at tables, participants will dissect real-world case studies drawn from the needs of meeting stakeholders, planners, and supplier partners. The focus: identifying compliance hotspots, developing practical solutions, and defining action steps.
Outcomes:
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- Apply compliance knowledge to nuanced, multi-stakeholder situations
- Test decision-making approaches in a safe, peer-led environment
- Leave with practical solutions and ready-to-use actions
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📌 15:45 – Wrap-Up & Key Takeaways
Topic: Converting ideas into action.
A plenary discussion to share group findings, highlight common themes, and commit to next steps.
Outcomes:
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- Consolidated list of actionable insights from the day
- Peer benchmarking against your organisation’s current approach
- Clear direction for continued compliance improvement
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🏁 16:00 – Workshop Ends
💡 Why Join?
✅ Exchange ideas with compliance-minded peers
✅ Map the evolving regulatory and operational landscape
✅ Benchmark your organisation’s compliance capability
✅ Take part in shaping smarter, more confident compliance for healthcare events
We do not believe that something free has the same value as something which requires an investment. In this case we apply a cost for attendance to the workshop to contribute to some meeting costs including; speakers and panellists and support the creation of relevant post workshop content.
*participant accommodation and travel costs are not included.
Workshop Report
To support attendees in cascading the insights into their organisation and networks, we will create a meeting report.
Registration
Click the Apply Here link to access our registration form. Your request will be verified before a confirmation of a place is provided. We want all participants to gain the most from the workshop so will work with you to ensure that the format and your contribution are the perfect fit.
